JOIN OUR TEAM

14202542_611645092343192_8986100845824359539_n.jpg

OFFICE MANAGER

Office Manager Description:
Runway Events is looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of communication, organizational effectiveness and productivity.

Office Manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting clients and vendors, and providing general administrative support to our team. Previous experience as an Office Manager is required and Event and/or Hospitality would be an advantage. A successful Office Manager should be fluent in Gmail, Google Drive, Office Suite, basic computer and phone skills and be able to accurately handle administrative duties.

Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Part-Time Position (Tuesday-Thursday 10AM - 6PM)
$1,500 a month

Responsibilities:

  • Serve as the point person for office duties, including:
    • Phone, Mail and Email Management
    • Greet and Attend to Clients and Vendors
    • Organize Office Operations and Procedures
    • Manage Databases to Keep them up-to-date and Organized
    • Update Documents for Accuracy
    • Prepare for Monthly Team Meetings and Annual Team Retreats
    • Assist Team with Pre-Event Prep
    • Purchasing Office Supplies
    • Manage Office Maintenance and Cleanliness
    • Run Errands
  • Scheduling
    • Plan in-house or off-site activities, like parties, celebrations and conferences
    • Schedules Internal Meetings with Management
    • Schedule and Book Travel Plans for Team, as needed
  • Payroll
    • Process staff payroll through payroll system
  • Contracts and Invoicing
    • Send contracts and invoicing to new clients
    • Ensure deposits and final payments are being paid on time
  • Human Resources
    • Partner with Management to Update and Maintain Office Policies, as necessary
    • Assist in the Onboarding Process for New Hires

Requirements:

  • Proven experience (at least 2 years) as an Office Manager or Administrative Assistant

  • Knowledge of office administrator responsibilities, systems and procedures

  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)

  • Hands on experience with office machines (e.g. computers and printers)

  • Familiarity with Gmail, Google Drive and XERO is a plus

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills in a fast-paced environment

  • A creative mind with an ability to suggest improvements

To apply for this position, please email your resume and cover letter to Heather at heather@yourrunwayevent.com