Packages_PartialPlanning_Heading.jpg
Packages_PartialPlanning_Image.jpg

PRE-WEDDING DAY

Four (4) Client and Planner Meetings to include: 
Design Consultation (1 hour) 
Itinerary Planning Meeting (2 hours) 
Site Visit (1 hour) 
Final Meeting (1 hour) 
One (1) Wedding Budget Call 

To review current budget and make any necessary changes, adjustments or cost-cutting suggestions 

Budget Management
Tracking of all payments and due dates 

Seven (7) – 1 hour Client and Planner Meetings of Clients choice
Ex: Attend Vendor Meetings, Floor Plan and Seating Chart Meetings, Décor Meetings, etc. 

Monthly Call Check-Ins
To ensure the planning is running smoothly and on track and to create monthly to do list 

Negotiate and Review Vendor Contracts Prior to Booking

Unlimited contact via email
Welcome Kit with Runway Planning Binder and Magazine
Exclusive access to The Runway Insider Facebook group
Client access to our online software to keep track of budget, upload contracts, etc. 
Production of a detailed Wedding Day Itinerary
Review vendor contracts timeline for clarification purposes prior to Itinerary Planning Meeting
Confirm vendor arrangements; check delivery date, arrival times, quantities of rentals, etc. 
Final detailed timeline will be sent one week prior to your wedding date to all vendors for review
Etiquette advisement, as requested
Assistance with wording of all stationary
Décor drop-off at the Runway office three days prior to wedding day (if unable to leave décor at wedding venue) 

WEDDING REHEARSAL

Coordinate ceremony rehearsal (1 hour) based on availability
Distribute wedding day itinerary to wedding party, family and attendants
Collect final payments and/or tips for vendors
Collect wedding day items such as marriage license, vows and any pending items 

WEDDING DAY (ALL DAY COVERAGE) 

Lead Planner and Event Assistant
Manage the flow and timing of the ceremony and reception
Act as liaison between wedding party, family members and vendors
Use of Bridal Emergency Kit. We’ll be ready and available to solve unexpected situations or emergencies
Distribute final payments and gratuities to vendors, as needed

CEREMONY

Distribute bouquets and pin flowers on attendants and family members
Direct photographer, videographer, musicians, rentals, florist etc. where to set up
Oversee set-up of the ceremony to make sure all commitments are fulfilled
Set up ceremony décor not handled by a specific vendor (ie: guest signing item, unity candles, programs, pictures, etc.) 
Line up and cue wedding party and musician for ceremony
Give marriage license to officiant and confirm wedding rings are present
Collect all personal wedding items and gifts and deliver to reception site or designated person

COCKTAIL HOUR & RECEPTION

Set up reception décor not handled by a specific vendor (ie: favors, menus, candles, cake knife, toasting flutes, escort and place cards, gifts, table design, etc.) 
Manage vendor set-up of reception and make sure all commitments are fulfilled
Bustle wedding gown
Cue Bride and Groom and Bridal Party for all important events, traditions and formalities
Maintain and coordinate timeline for all events during reception and communicate with all vendors
Gather all of client’s ceremony and reception décor
(one assigned person from client’s party will need to stay behind to load into their vehicle and sign release for all items that have been returned) 
Complete final walkthrough with venue and clients to ensure that all items have been removed